Published entry prices, the four billing models, what pushes the bill up, and a calculator for your own process.
Pick a scenario, then fine-tune. Ranges reflect typical market pricing in USD, not quotes.
Total for the deal
Published plans that fit
Every provider in our directory sorted by how it bills. The chips count how many in each group include a capability, straight from our feature research.
$15 to $45
per user / month · 2 providers
The bill follows the size of your own team, not the size of the deal. These products are built around sending and tracking documents, so a structured buyer Q&A is not part of the package.
$120 to $149
per month · 2 providers
Flat-fee rooms begin here, and feature depth swings widely inside one band: from document-protection tools to complete deal rooms with Q&A, AI tools and e-signature. Read the feature list, not the sticker.
$250 to $299
per month · 2 providers
Monthly rooms pitched at transactions. Audit trails and watermarking come as standard; check the chips for SSO and redaction before you assume a higher price includes them.
10 providers
quote only
Enterprise suites quoted on size, term and service level. Redaction and SSO turn up far more often here, and managed onboarding is usually bundled. The trade-off is a bill you have to negotiate line by line.
iDeals, Datasite, Ansarada, Firmex, Intralinks, Drooms, SmartRoom, DealRoom, ShareVault, Venue by DFIN
Read this first: list price and capability do not line up neatly. Two rooms at a similar monthly price can differ by a whole Q&A module, so compare the chips before you compare the numbers.
dataroomsproviders.comPublished entry prices and feature research, October 2026
| Provider | Rating | From | Billing | Free trial | Best for |
|---|---|---|---|---|---|
 Ellty | 4.8 | $149/mo | Monthly plan | Yes | A full-featured virtual data room with built-in AI tools, a clean interface and published pricing from $149/mo. |
 Box | 4.1 | $15/user/mo | Per seat | Yes | A general-purpose content cloud with strong integrations and certifications, usable for some deal sharing but without a dedicated Q&A module. |
 CapLinked | 4.0 | $299/mo | Monthly plan | Yes | A US data room with published pricing, core deal features and an API, often used for asset sales and smaller transactions. |
 SecureDocs | 3.9 | $250/mo | Monthly plan | Yes | A flat-rate US data room with easy setup, e-signature and an API, aimed at startups and smaller transactions. |
 Digify | 3.7 | $120/mo | Monthly plan | Yes | A Singapore-based document security tool focused on rights control and tracking, with a published entry price and a free trial. |
 DocSend | 3.5 | $45/user/mo | Per seat | Yes | A US document sharing tool known for engagement analytics on pitch decks, with e-signature and per-user pricing. |
 iDeals | 4.6 | On request | Quote | Yes | A UK-headquartered deal room with deep access controls, redaction, SSO and an API, backed by strong support and quoted pricing. |
 Datasite | 4.5 | On request | Quote | No | A long-established US deal platform with AI features, redaction, SSO and a mobile app, priced by quote for bank-led processes. |
 Ansarada | 4.4 | On request | Quote | Yes | An Australian data room that pairs AI features with a readiness-first approach to preparing transactions and governance work. |
 Firmex | 4.4 | On request | Quote | Yes | A Canadian data room known for straightforward administration, built-in redaction and reliable support in mid-market and legal work. |
 Intralinks | 4.4 | On request | Quote | No | One of the longest-running virtual data rooms, built around security controls for banks, funds and regulated institutions. |
 Drooms | 4.2 | On request | Quote | No | A German data room offering cloud or on-premise deployment, AI features and a strong record in real estate transactions. |
 SmartRoom | 4.2 | On request | Quote | No | A US data room whose strength is detailed permission control and structured Q&A for transactions with many parties. |
 DealRoom | 4.1 | On request | Quote | Yes | A US platform that combines a data room with M&A project management, aimed at corporate development teams running acquisitions. |
 ShareVault | 4.0 | On request | Quote | Yes | A US data room centered on document protection for intellectual property, licensing and life sciences transactions. |
 Venue by DFIN | 3.7 | On request | Quote | No | A US data room from a financial compliance provider, oriented toward IPOs, capital markets transactions and regulated disclosure. |
A page per provider: how it bills, cost scenarios for 3 to 12 months, the closest rivals' prices and the questions to settle before signing. Quote-only providers get a labelled market estimate, never an invented price.
Ellty pricing$149/mo · Monthly planBox pricing$15/user/mo · Per seatCapLinked pricing$299/mo · Monthly planSecureDocs pricing$250/mo · Monthly planDigify pricing$120/mo · Monthly planDocSend pricing$45/user/mo · Per seatiDeals pricingOn request · QuoteDatasite pricingOn request · QuoteAnsarada pricingOn request · QuoteFirmex pricingOn request · QuoteIntralinks pricingOn request · QuoteDrooms pricingOn request · QuoteSmartRoom pricingOn request · QuoteDealRoom pricingOn request · QuoteShareVault pricingOn request · QuoteVenue by DFIN pricingOn request · QuoteEach dot is a provider with a published entry price, placed by that price and by our editorial score out of 5. Per-seat plans are plotted at one seat.
Entry price, USD per monthRating out of 5
10 providers with no list price, by rating
iDeals4.6Datasite4.5Ansarada4.4Firmex4.4Intralinks4.4Drooms4.2SmartRoom4.2DealRoom4.1ShareVault4.0Venue by DFIN3.7The pattern: the highest published price (CapLinked, $299/mo) is not the best-rated listed plan. Above a basic threshold, paying more buys capacity and service, not automatically a better room.
dataroomsproviders.comRatings per our methodology, prices as published, October 2026
$15 to $600 / month. Fixed fee with limits on storage or seats. Predictable; every extra month costs the same.
$15 to $100 / seat / month. Pay per admin or user. Efficient for small teams, expensive once advisers multiply.
$0.40 to $0.85 / page. Legacy model. Fine for light sets; scanned archives can explode the bill.
Often $5,000 to $50,000+. Negotiated for size, term and service. Managed set-up, harder to compare.
Where one billing model overtakes another, using the mid-point of each market range from the calculator: $275 a month for a flat plan, $57.50 per seat a month, $0.625 per page.
5 seats
the point where a flat monthly plan becomes cheaper
Paid seatsCost per month
2,640 pages
the most a six-month deal can hold before per-page billing costs more
Deal lengthBreak-even page count
Rule of thumb: per-seat billing suits teams of 4 or fewer paid seats, per-page billing suits small sets of clean digital files, and most other deals land cheaper on a flat monthly plan. Duration moves the line: page fees are paid once, so every extra month lets a page-priced room carry more documents before it costs more than a flat plan.
dataroomsproviders.comComputed from the calculator's rate ranges, USD before tax
Four common processes priced under each billing model, using the same presets and formulas as the calculator. Bars show the low to high range for the whole deal; the darkest bar is the likely lowest cost.
A seed or Series A round: a tidy document set, a handful of investors, about a quarter of diligence.
$350
typical total on the cheapest model, per seat
A founder-led sale to one or two strategic buyers, with a mid-sized index and a steady Q&A.
$860
typical total on the cheapest model, per seat
An asset sale with leases, surveys and title records. Scanned files push the page count up fast.
$920
typical total on the cheapest model, per seat
A banker-run process with dozens of bidder logins, a deep index and heavy Q&A traffic.
$2,550
typical total on the cheapest model, monthly plan
dataroomsproviders.comTypical market ranges in USD before tax, not quotes. Adjust the inputs in the calculator
The longer the room is live, the more you pay on monthly and seat plans.
Seat-based plans and enterprise quotes scale with reviewers.
Pages and storage, especially scanned historic documents.
SSO, redaction, analytics and AI often sit on higher tiers.
Managed onboarding and round-the-clock support are priced in.
USD list prices, plus VAT, GST or sales tax where applicable.
Data room pricing has more room in it than the rate card suggests, especially on quotes. Five moves, in the order they work best.
Run your process through the calculator above so the opening quote is measured against a range, not a guess.
Send identical inputs, the same months, seats and pages, so the quotes line up line by line.
Commit to a realistic duration in return for a lower monthly fee and a capped price for any extra month.
Turn page, storage and seat charges into a flat fee or a hard cap, so a late document dump does not rewrite the budget.
Archive format, read-only window and closing fees go into the order form, while you still have leverage.
Before any of that: 11 of the 16 providers we track list a free trial. Build your real folder structure in one before you negotiate, and you will know which features you are actually paying for.
dataroomsproviders.comNegotiation checklist, October 2026
Entry plans with published prices run from about $15 to $299 a month among the providers we track. Enterprise rooms are quoted per project and commonly land between a few thousand and several tens of thousands of dollars, depending on size, term and service.
It depends on the deal. Monthly plans win for short processes with many viewers; per-seat plans win for small internal teams; page-based plans only make sense for small, clean document sets. Model your own numbers in the calculator above.
On mid-market rates, per-seat billing stays cheaper up to 4 paid seats. From 5 seats a typical flat monthly plan costs less. In our model only internal admins are paid seats; check whether a provider also charges for outside reviewers.
6 of the 16 providers we track publish an entry price: Ellty, Box, CapLinked, SecureDocs, Digify, DocSend. The other 10 quote per project.
Usually not. Depending on where you are and where the provider bills from, VAT, GST or sales tax may be added or self-assessed. Check with your finance team.
Ask in writing about extension pricing, overage on pages, storage or users, archive delivery at closing and minimum terms before signing.
Not necessarily. Permissions, watermarking and audit trails are standard in reputable rooms at every price point. Higher tiers mostly add SSO, advanced analytics, managed services and capacity.
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