SmartRoom pricing

Entry price

On request

Billing

Quote per project

Free trial

Not listed

Features listed

7 of 12

SmartRoom is built around access control: who can see which folder, which file, and what they can do with it once opened. That focus suits processes with many bidder groups and a seller who wants to stage disclosure carefully. It quotes prices and does not list a free trial in our records.

Control has a set-up cost. A detailed permission matrix takes time to design and build, and whether the provider helps with that work, and whether the help is included in the quote, changes the true price of the room more than most line items.

How SmartRoom bills

SmartRoom prices per project by quote. When reading a quote, look for what is bundled: onboarding, help building the permission matrix and the index, and support during the process. A higher quote that includes set-up work may cost less overall than a lower one that leaves it to your team or your advisers, whose hours are billed elsewhere.

What a quote should cover

7 of the twelve features we track are listed for SmartRoom. Less common across the directory: Redaction.

Estimate a SmartRoom room

Preset to a multi-bidder sale with staged disclosure: 6 months, 10 users, 30,000 pages.

SmartRoom cost scenarios

Count set-up time as part of the cost. The grid gives an estimate of a project quote by team and document size, plus the term cost of the closest published-price room for comparison. If your permission design is complex, add the internal or adviser hours it will take, unless the quote covers them.

Estimate: our model, not SmartRoom's; USD, pre-tax, assumed page counts. For a term check, CapLinked at $299/mo would run $897, $1,794, $3,588 for 3, 6, 12 months at any of these team sizes.

What moves a SmartRoom quote

• Permission design. The more bidder groups and staged folders you need, the more set-up work the room requires. Find out who does it.
• Onboarding. Training for occasional external users can be bundled or billed. Ask which.
• Archive at close. Delivery format and post-close access are easy to forget until the final invoice.

SmartRoom pricing against its closest rivals

Drooms, DealRoom and Intralinks are the profiles most like SmartRoom on features, scores and billing. Each is costed for the same multi-bidder sale with staged disclosure.

Provider	Price basis	Trial	This room	Features
SmartRoom	Quote	No	Not published	7/12
Drooms	Quote	No	Not published	8/12
DealRoom	Quote	Yes	Not published	6/12
Intralinks	Quote	No	Not published	8/12

Drooms, DealRoom and Intralinks quote as well; price all of them from one written brief.

Evaluating without a free trial

Without a trial, the SmartRoom demo is your whole evaluation. Bring a simplified version of your permission plan, with two or three bidder groups and a staged folder, and ask to see it built during the session.

Questions to settle before you sign

1. Is help with the permission matrix and index build included in the quote?
2. What is the extension rate per month after the agreed term?
3. How is the archive delivered after close, and is it included?
4. Is the quote available in your reporting currency?

SmartRoom's price is justified when staged, granular disclosure is central to your process and the quote includes the set-up support to build it. Single sign-on, an API and AI tools are not in our records, so a regulated buyer should raise SSO before the commercial discussion rather than after.